2025-01-15 - FSUSD Enrollment Forms Batch Generation

2025-01-15: FSUSD Enrollment Forms Batch Generation (ATT-2355)

For: FSUSD Operations Team Impact: Generated 15 audit-ready enrollment forms with parent acknowledgements and digital signatures for FSUSD expanded learning programs, providing documentation for compliance and record-keeping across 10 students in 3 different program types. Context: District needed formal enrollment documentation showing student information, parent/guardian contacts, program details, and signed acknowledgement of FSUSD ELOP policies for compliance purposes. Related: ATT-2355, FSUSD Hub, 2025-W03 - Impact

Programs Covered

• 24-25 Expanded Learning (10 enrollments) - School codes 345, 444, 465
• Summer Expanded Learning Camp (3 enrollments) - School code 444, 446, 465
• 24-25 Expanded Learning - Champions (2 enrollments) - School code 446

Implementation Details

Database Discovery:

• Found program name stored with trailing space: "24-25 Expanded Learning " causing initial query failures
• School code stored in program.metadata->mainSchoolCode not dependent.metadata->schoolCode (NULL)
• Parent contact email/phone data not available in user.metadata (all NULL)
• No enrollment.user_id to identify which parent enrolled (all NULL)
• Used first listed parent from user_dependent_relationship as signer

Acknowledgement Mapping:

• All programs belong to organization ID 570bb649-b48b-4c63-922a-6c80382984bc (FSUSD)
• Applied 3 standard FSUSD ELOP acknowledgement steps to all 15 forms:
  1. First-come-first-served waitlist policy
  2. Access to ELOP policies webpage
  3. Medical treatment authorization (911 emergency services)

Data Quality Issues:

• enrollment.metadata->sessionCount: NULL for all enrollments
• Parent contact info (email/phone): Not available in database
• Primary parent designation: Not tracked in user_dependent_relationship.metadata
• Enrollment performer: No user_id on enrollment records

Students Processed (10 total, 15 enrollments)

Student ID	Name	Enrollments	Parent/Guardian
168087	Irving Nunez	1	Arely Nunez
169095	Javon Evans	2	Brianna Curnutte
170098	Marjorie Mercado Duarte	2	Alejandra Duarte Gonzalez
172044	Adonai Tuufuli	1	Osooso Tuufuli (+ Cheryl Sipelii)
174023	Luke Robertson	1	Margret Stukas
174554	Ryan Fenelon	2	Loulouse Baptiste
177349	Aubree Carlton	2	Dashjay Carlton (+ Dayonna Colbert)
181914	Nicole Alvarado	1	Helga Kohn Gonzalez (+ Rigoberto Alvarado)
182918	Louis Douglas	2	Hiroko Edwards (+ Firmina Marques)
185239	Antoine Cox	1	Leshonna Johnson

PDF Structure

Each form includes:

• Header: Fairfield-Suisun USD / Expanded Learning / [Program Name] / Enrollment Form
• Student info: Name, Student ID, State Student ID, DOB, Grade, School Code
• Parent/Guardian contacts: Names (email/phone noted as unavailable)
• Program details: Name, enrollment date/time, completion status
• Acknowledgements: 3 FSUSD ELOP policy statements
• Signature: Parent name with enrollment timestamp as signature date

Technical Implementation

• Python script using ReportLab library
• Queried FSUSD Metabase database (DB ID: 6)
• Generated 15 PDFs (~4KB each) in /Users/josephfantini/projects/FSUSD ATT-2355/
• Naming convention: [FirstName]_[LastName]_[StudentID]_[ProgramShortName].pdf

Tags: fsusd reporting enrollment compliance development