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2025-01-14 - FSUSD Enrollment Form Generation

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2025-01-14: FSUSD Enrollment Form Generation for Audit

For: Fairfield-Suisun USD Impact: Generated audit-ready enrollment forms for dependent 182918 (Louis Douglas) showing program enrollments, parent acknowledgements, and signature timestamps from FSUSD database. Context: District needed enrollment documentation for audit showing dependent’s two program enrollments (Summer 2024 and 24-25 After School) with acknowledgement steps and parent signatures. Related: ATT-2302, FSUSD Hub

Work Completed

  1. Database Query via Metabase MCP

    • Connected to FSUSD database (ID: 6)
    • Located dependent 182918 (Louis Douglas, DOB 2019-01-28, Grade 1, School Code 465)
    • Found 2 parent/guardian records: Firmina Marques (primary, email/phone) and Hiroko Edwards (phone only)
    • Retrieved 2 program enrollments with 162 session registrations total

  2. Program Enrollment Data

    • Summer Expanded Learning Camp (2024): Enrolled June 4, 2024 at 2:53:39 PM PDT, 31 sessions, May 1 - June 11, 2024
    • 24-25 Expanded Learning (After School): Enrolled June 4, 2024 at 2:53:22 PM PDT, 131 sessions, May 1, 2024 - June 6, 2025
    • Both programs: Free, 200 capacity, school code 465

  3. Acknowledgement Steps Discovery

    • Database showed empty metadata {} in enrollment and registration tables
    • Only terms acceptance found in user metadata: June 4, 2024 at 2:53:22 PM PDT
    • Retrieved organization-level acknowledgements (3 steps): waitlist/ratio requirements, FSUSD.org policy access, medical treatment authorization
    • Confirmed acknowledgements apply to both programs (same FSUSD organization ID: 570bb649-b48b-4c63-922a-6c80382984bc)

  4. PDF Generation

    • Created two separate enrollment forms using ReportLab Python library
    • Each PDF includes: student info, parent contacts, program details, 3 acknowledgement steps, parent signature with program-specific timestamp
    • Summer 2024 form: Louis_Douglas_182918_Summer_2024_Enrollment.pdf (enrollment/signature: 2:53:39 PM PDT)
    • 24-25 form: Louis_Douglas_182918_24_25_Enrollment.pdf (enrollment/signature: 2:53:22 PM PDT)
    • Professional formatting with tables, headers, proper spacing for audit presentation

Technical Details

  • Database exploration confirmed enrollment/registration metadata fields completely empty
  • Signature timestamps matched enrollment created_at times (no separate acknowledgement timestamps stored)
  • Used Metabase native SQL queries to inspect schema and retrieve data
  • Python scripts generate consistent, reproducible PDFs from database data

Tags: fsusd reporting pdf metabase audit development

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